BTS Opening Schedule and Volunteers for June 16th

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BTS Opening Schedule and Volunteers for June 16th

Post  Marco Marshall on Wed May 23, 2012 7:24 pm

Dear PfH staff & volunteers,

PfH's "Break the Silence" photo exhibition is about to kick off in the next few weeks! Volunteers for the event will meet up at La Plantation around 1:30pm (no later than 2:00pm) Don't worry about lunch, you're more than welcome to bring your food (there will be time beforehand to eat, so please have a good meal before heading over!!!)

Day of photo exhibition opening: June 16th, 2012
Time to be there: 1:30-2:00pm (BOT)
Date & Time of event: June 16th, @ 3:00-6:00pm (DV crew must stay after event is finished)
Dress code: semi-formal black. NO JEANS!

“Break the Silence Schedule”
June 16

1: 30: All volunteers arrive
• Shirley needs to communicate with the shuttle bus to make sure the driver will be at the station at 2:30pm;
• Assign positions to volunteers (Emily);
• Marco and Dai go through event;
• Make sure we have change for the shop (Marco);

2:00:
• Song Yuan Qing and Zhao Feng go to Sanyuanqiao (make sure they have the sign to put in the bus)
• Kelin and Yao Shi Hao to Maquanying station until 5:30

3:00: Guests arriving

4:00: Speeches (1.5 minute each) where the stage is.
Host: Introduction of the team and partners

Project Team members
• Lingbing (Project Coordinator) Marco EN
• Cynda (Project Support) Dai CH
• Priscilla (Awareness Activities Coordinator) Dai CH

Partners:
• Wei Wei (lawyer at Beijing Zhongze Women’s Legal Counseling and Service Centre) Dai CH
• Liu Xiao Juan (…at ADVN) Marco EN
• Mark Layng (…at Agape Center for Training and Counseling) Dai CH

4:20ish: Conclusion of the speeches, mention about donation box and announce raffle at 5pm

4:20: Dance performances

5:00: Raffle

5:15: A word from our founder Jennifer

5:20: Closing

6:30: Group Gathering
• Event Review
• Group Picture

6:45: Clean-up!

7:00: Heading to restaurant!

Shuttle Bus Schedule (one bus going back and forth between the subway station and the gallery)

From Sanyuanqiao
2:45, 3:30, 4:30, 5:20

From La Plantation
4:00, 5:00, 6:00, 7:00

Volunteers:

I'd like everyone to take a look at their roles and to confirm that you will assist-

Set-up: Marco (ok), Shirley (ok), Chen Qing duo

Creative Team
Photographer: Zhang Lian Sheng (James)
Photographer: Carola
Photographer: Lizzie
Film Maker: (Need one)

Transportation Team
Shuttle Buses in Sanyuanqiao: Song Yuan Qing and Zhao Feng
Car at Maquanyin: Kelin and (Yao Shi Hao)

Greeting Team
Greeting entrance of art district: (Waiting for confirmation from Marco's student) & Chen Qing Duo "Frank J."
Sign-up Sheet and greeting at entrance: Adriana and Odile
Answer calls for directions: Shirley

Sales
Salesperson: Amy
Salesperson: Desirée OK
Salesperson (photographs): Grace


Animation Team
Interpreter: Jill Liu (will be there at arounf 4:30pm)
Host: Dai
Host: Marco

Others
Donations and money collector: Maile
Staff coordinator : Emily
Media person: Jennifer
Wine servers: Ana, Shanyu, Geoffrey(Waiting for confirmation from Marco's student)
Clean up: all (Everyone must stay after the event! no excuses Razz)
Turn Music On/Off: Sarah (Marco's student Sarah).

After the event:

We'll have a dinner celebration after the event, so do plan on joining afterwards! We're thinking possibly somewhere around San li tun, although it isn't certain. We'll find out at the GM at the end of this month, so have some ideas of where we all can go to for dinner.

If there's anything missing, please let me know! Otherwise, great job team! We're almost there! ^_^


Last edited by Admin on Sat Jun 09, 2012 10:56 am; edited 10 times in total (Reason for editing : Roles have slightly changed, and new roles have been added. Please check!)
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RE:

Post  pri on Tue Jun 05, 2012 9:40 pm

Hey Marco, please note that it should be you speaking in English after my speech.
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Re: BTS Opening Schedule and Volunteers for June 16th

Post  Admin on Wed Jun 06, 2012 1:27 am

Please note that the shuttle is 10 RMB each way.
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This is the final right?

Post  Lingbing on Wed Jun 06, 2012 7:30 pm


I will make the english speech right, as I was told.
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Re: BTS Opening Schedule and Volunteers for June 16th

Post  Admin on Wed Jun 06, 2012 8:01 pm

If you're more comfortable with Chinese, say it in Chinese.Thought I had mentioned that last time Smile Dou keyi!
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Cynda's speech

Post  Dai Xuan on Wed Jun 06, 2012 10:26 pm

About Cynda's Speech, am I supposed to interpret it on the day? Because there is no text for her speech.
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Re: BTS Opening Schedule and Volunteers for June 16th

Post  Admin on Thu Jun 07, 2012 12:46 am

There are still a few speeches missing. Yes, you will say her's in Chinese. Amy will be delivering the speech for her as Cynda is still in the states.
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I'll be there

Post  smaile on Thu Jun 07, 2012 10:59 am

For donations, will we have a box for people to leave donations after the opening day? Maybe we can have one similar to the Pink Day donation boxes. I assume information about PFH will remain in the gallery throughout the time of the exhibition and people might be interested in leaving a donation.
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it should be more fun speaking english

Post  Lingbing on Thu Jun 07, 2012 11:45 am

Admin wrote:If you're more comfortable with Chinese, say it in Chinese.Thought I had mentioned that last time Smile Dou keyi!


i think it should be more for me to speak English, and some native english speaker to speak Chinese, if possible.
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Re: BTS Opening Schedule and Volunteers for June 16th

Post  Admin on Fri Jun 08, 2012 11:35 am

Chinese it is! I just need you to send me the Chinese version now, asayc. THank you!
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Re: BTS Opening Schedule and Volunteers for June 16th

Post  Admin on Fri Jun 08, 2012 9:52 pm

smaile wrote:For donations, will we have a box for people to leave donations after the opening day? Maybe we can have one similar to the Pink Day donation boxes. I assume information about PFH will remain in the gallery throughout the time of the exhibition and people might be interested in leaving a donation.

Yes, there will be a donation box that we already had. And yes, information will stay throughout the exhibition.
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gee, i meant more fun

Post  Lingbing on Mon Jun 11, 2012 2:34 pm

Admin wrote:Chinese it is! I just need you to send me the Chinese version now, asayc. THank you!
can I still get to choose English? I meant more fun for me to speak English and native English speakers to speak Chinese
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Re: BTS Opening Schedule and Volunteers for June 16th

Post  Admin on Mon Jun 11, 2012 10:47 pm


can I still get to choose English? I meant more fun for me to speak English and native English speakers to speak Chinese
[/quote]

Aahh! I see. Well, Marco was going to say it in English. His Chinese is quite good but I don't know how comfortable he would be. Since he will have it in advance, maybe he could do it. You'd have to ask him Smile
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my speech

Post  Guest on Tue Jun 12, 2012 10:43 pm

Hi Jennifer!! The speech you sent me didn't attach! Can you resend?

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